Check-Out
Check-Out Reports That Reduce Deposit Disputes
Once a tenant has officially vacated the property, our comprehensive Check-Out Inspection is meticulously conducted. Its primary purpose is to systematically identify and document any discrepancies or variances between the property's condition as recorded in the initial Inventory and Schedule of Condition at the start of the tenancy, and its state upon departure. This detailed comparison is vital for establishing a clear understanding of the property's condition post-tenancy.
Our professional check-out inspections offer an impartial and independent comparison against the original inventory report. This provides landlords and letting agents with definitive, objective evidence. This clear documentation is instrumental in supporting fair and justified deductions from the tenant's security deposit, ensuring that any costs associated with damages beyond normal wear and tear are accurately accounted for.
In the unfortunate event that a dispute arises, our meticulously prepared reports serve as invaluable evidence. They feature structured photographic documentation, which is routinely relied upon by deposit protection scheme adjudicators when making their final, binding decisions. This ensures that resolutions are based on factual observations, not assumptions.
Why Agents Choose Inventory Bee for Check-Outs
Streamlined, reliable, and dispute-ready reporting.
Independent Third-Party Reporting
Objective assessments ensure impartiality and build trust.
Clear Photographic Evidence
Time-stamped images provide irrefutable proof for adjudication.
Fast 24–48 Hour Turnaround
Receive your reports quickly to expedite deposit settlements.
Wear & Tear Explained
Clear, understandable explanations differentiate fair wear from damages.
Deposit Scheme Structured Reports
Reports are formatted to meet the requirements of all major deposit schemes.
How Our Check-Out Process Works
A seamless and thorough process to ensure accurate property condition reporting.
1. Clerk Attends After Tenants Vacate
Our professional clerk will visit the property immediately following the tenants' departure to initiate the inspection.
2. Property Compared Against Original Inventory
We meticulously compare the property's current condition against the detailed inventory provided at the start of the tenancy.
3. Photographic Evidence Recorded
Comprehensive photographic evidence is captured to document the condition of the property and its contents accurately.
4. Wear & Tear Assessed Independently
An impartial and expert assessment of fair wear and tear is conducted, distinguishing it from actual damage.
5. Report Delivered Within 24–48 Hours
You will receive your detailed inspection report promptly, typically within 24 to 48 hours of the completed inspection.
What are the most common disputes?
Cleaning
If a professional clean was conducted at the start of the tenancy, the landlord must provide an invoice or receipt as evidence of this service. A domestic clean performed by the tenants would not be considered equivalent to a professional clean.
Mould/Condensation
If an extractor fan is not available, a window should be left open to let condensation escape. Additionally, drying clothes indoors without proper ventilation can cause moisture to accumulate on walls, eventually leading to mould growth.
Redecoration
Marks and stains on walls are generally considered 'wear and tear.' If walls and ceilings were freshly painted at the start of the tenancy and show numerous marks by the end, tenants may be liable for repainting, depending on the length of the tenancy.
However, if the walls and ceilings were already marked at the start and additional marks appear during the tenancy, you typically cannot charge tenants for repainting the entire area unless there is significant damage. In such cases, you may only charge a nominal amount or a contribution towards the redecoration.
Damage/Negligence
For example, if a carpet is damaged (e.g., burn mark or stain), tenants may only be responsible for a portion of the replacement cost. If the carpet was newly fitted before the tenancy and the tenants vacate after a 12-month lease, they may be liable for the full replacement cost, though the length of tenancy will also be considered in such cases.
