Inventory & Check In

Inventory Check In and Check Out reports are used to determine discrepancies between the start of the tenancy and when the tenancy has come to an end. Using these reports ensures that your property and its fixtures and fittings are protected and that you will not be affected financially.

Inventory & Check In

Our reports are impartial and detailed, time and date stamped along with photographic evidence used to record the general condition and contents of your property. All areas of the property will be inspected including walls, ceilings, flooring (wooden/carpeted), windows, doors, light fittings, skirting boards, kitchen units, sinks, taps, smoke detectors, heating appliances, white goods etc.
We will record the meter readings, keys and test and record smoke and CO2 detectors and confirm that they have been tested and are in working/non-working order. We will record the meter readings, keys and test and record smoke and CO2 detectors. Our reports are conducted using an inventory tool and delivered to you within 24-48 hours or sooner if required. Should you not wish to opt for these reports, you will be at risk if your Tenants cause any damage or dispose of any items of furniture without your consent. This would mean that you would be out of pocket and will not be able to make any claims as have no documentation to prove what you are claiming.

The report will then be sent over to the Tenants for review where they will have 7 days to respond back should they wish to make any amendments or have any further comments to make. The comments will be reviewed against any photographs that the Tenants may wish to send in to us, if acceptable, we will make the adequate changes to the report highlighting the comments made by the Tenants, the report is then ready to be signed by both the Landlord and Tenant/s.

  • Comprehensive report to include its fixtures and fittings
  • Alarms tested for functionality and expiry date
  • Meter readings recorded on the day of the inspection
  • White goods include make/model numbers

Without detailed check-in and check-out report, it can be extremely difficult to persuade an adjudicator that deductions from the deposit sought by the Landlord are justified. This is because it is much more difficult to prove the property's condition both at the start and end of the tenant and the extent to which the property may have deteriorated.
The Tenancy Deposit Scheme (TDS)

The most commonly used service as advised by the governing body

Inventory & Check In

Our FAQ's

• Description of the fixtures and fittings along with photographic evidence

• Cleanliness of the property and any fixtures/fittings

• Smoke alarms and CO2 detectors tested and in working/non-working order

• Number of keys handed to Tenants

• Windows, blinds, curtains, doors and flooring checked

• Kitchen cabinets, utensils/pots (if any)

• White goods listed and tested (model/serial numbers will be provided)

• Locks tested and in working/non-working order

• Any defects will be highlighted

• Any actions for repair will be specified

• Meter readings provided as per the start of the tenancy (serial number of the meters will be provided)

It is not necessary for Tenants to be present during this process, however, we would prefer if they were in order to give them an opportunity to meet our clerk to handover the keys.

Upon completion of the inspection, the clerk will review the report to ensure that it is all clear and concise. All photographic evidence will be checked indivdiually to ensure that they have been taken correcly and are clear to view. The report will need to be typed up and finalised. It will then be sent to the office for the final check before it is shared with the Landlord and Tenant/s. The report will be sent via email and can be viewed, saved and signed by either party.

Usually, we have a 48 hour turnaround, though we do have requests that require the report to be submitted within 24 hours. Should you need this to be sent to you urgently, please let us know and we will arrange this at no additional cost.

Yes, both parties will have an opportunity to make any comments they feel are adequate. Should Tenants wish to comment on any of the clerks assessment or photos taken, they can do so via the Additional Comments section of the report. The revised version will then be assessed by the clerk to confirm they are appropriate, once agreed, an updated document/link will be sent via email.

You can do this by contacting us on 0208 087 1072, by completing our online contact form or by emailing us on

Property Inventory Services

Inventory & Check In

Inventory & Check in

A detailed and concise report containing information on the general condition of the property as well it's fixtures and fittings. This report also tests your smoke alarms, carbon monoxide detectors, meter readings and key handover to your tenants.

Inventory & Check In

Inventory & Schedule of Condition

Full and thorough report with an in-depth schedule of condition.

Inventory & Check In

Check Out

A Check-Out is conducted at the end of the tenancy where similar to the Check-In we will be noting the condition of the property and its furnishings. This is used to cross-reference
any discrepancies caused during the tenancy allowing for deductions to be made from the deposit.

Inventory & Check In

Periodic Inspections

This is carried out on the 4th or 6th month of the tenancy (depending on your requirements). Your property will be inspected to ensure that your Tenants are looking after the property as well as identifying any repairs/maintenance that
may be required, to avoid an issue on a large scale